928-347-5057 h 435-215-3287 c
On line reporting is the preferred way to submit your monthly reports.
If you are unable to submit your community service online contact Chairman Barquist.
All-State requirement for post.
VFW Community Service, Department of Nevada
Excerpted and Quoted From: Kevin Jones, Director, VFW Programs/NMS, memorandum dated March 2015
SUBJECT: Guidance on Reporting Community Service
Community Service Money: Actual money amount expended from Post or Auxiliary funds in support of community service projects; in-kind dollar value of donated items to non-members or use of Post home by a community service organization, and the use of the IRS authorized $.14 per mile for use of a volunteer’s automobile for charitable work, are some important dollars to report. Please make sure you include hours and dollars for hospital work and all VFW and Ladies Auxiliary Recognition Programs (i.e. Voice of Democracy, Patriot’s Pen, etc.).
I remind you that the National Auxiliary Headquarters requested Department Auxiliary representatives to cooperate with VFW Department representatives in providing the above information to you.
Community service, as defined by the National Community Service Trust Act “encompasses any human act serving the common good; in the interest of the community.” Elsewhere, community service is further defined as “a service that is performed for the benefit of the public or its institutions.”
The VFW subscribes to the above, but adds that, for the purposes of volunteer recognition; VFW community service must be performed by and as a representative of the VFW for an organization outside of the VFW and its Auxiliaries, and must be verified by an authorized representative of that organization. As it is the intent of VFW community service to impact a broad spectrum of the local community, credit will only be given for a maximum of 1,000 hours to any single outside organization within a twelve-month period.
In addition, efforts performed for the benefit of the Post or Auxiliary’s should not be considered community service. An example of this type of effort would be maintenance, upkeep or beautification of the Post home, cooking or serving a meal for a Post fundraiser, or working on bingo night. Additionally, efforts that are part of the normal requirements of a Post or Auxiliary would not be considered community service. Examples of this would be the Post providing an honor guard for a member’s funeral, flying the American Flag, and conducting Flag retirement programs (unless this is performed for the entire community).
A particularly controversial area in VFW community service is service to one’s church. Generally, these efforts are not considered community service for two reasons: 1) they are not performed for the community at large; 2) they are part of an individual’s service to their faith and not to the VFW. The exception to this would be performing the same service for all the churches, etc. in a given community.
TAKE SPECIAL NOTE
Analysis of the most recent Community Service Reports revealed that too many Posts are not clear on how community service hours and dollars should be reported.
HOURS: When the Post reports to the Department, they should list the hours of community service performed by the Post, affiliated Cootie Scratch, Auxiliary, Men’s Auxiliary, Sons of the VFW and Junior Girls for that reporting period. Only volunteer service hours benefiting the community are to be reported.
Again Note: Volunteer hours committed to projects and activities benefiting the Post and its affiliated units listed above cannot be reported.
MONEY: The money that should be reported are the dollars donated or expended by the members in the performance of the community service hours reported, plus $.14 per mile for each mile driven by the volunteers.
IMPORTANCE OF ACCURATE REPORTING: It is of the utmost importance that VFW Posts report their volunteer hours and especially their donations accurately. A Post that inflates the amounts of money they donate, intentionally or otherwise, may place their not-for-profit status in jeopardy
To see or down load the entire manual go to www.vfw.org log in, go to MY VFW
“General Members Tools & Resources
OUTSTANDING POST SPECIAL PROJECT
Department requirements for submission to the National “Fred C. Hall Memorial Post Special Project Award” To those of you who have wondered what happened to the annual Commander’s Book competition, it has been replaced with the Outstanding Post Special Project Award. Rather than a book recording all of the Post’s activities throughout the year, the orientation now is toward one specific project that the Post commits to and executes with detailed documentation. Please note the documentation required in the attached entry form. Please note; previous formats have required a copy of the post minutes in which the Project is proposed and passed. I recommend that Posts that are interested will follow that practice, and attach a copy of the minutes to the application to the Department. Final date for submission to the Department should be no later than March 30, 2016. This will allow adequate time for the entry forms to be reviewed and judged for the “Exceptional” Outstanding Post in the Department to be selected and sent to National no later than April 30, 2016. At this time, the selection committee will be the Department’s Programs Chair and the Community Activities Chair and any others they deem to appoint should there be an exceptional number of submissions. At this time there is no monetary award at the Department level; the top winner will be selected for submission to the National award. There will be certificates for participation presented at Department Convention. Comments from the national website on the Fred C. Hall award; “Outstanding Post Special Project Awards are given each year to Posts that do a special project outside their normal VFW activities. Posts should submit their entries to their Department for review and endorsement before going to VFW National Headquarters. All submissions receive a certificate, Award of Merit plaque or an Award of Excellence plaque. Those receiving an Award of Excellence go on to compete for the Fred C. Hall Memorial Post Special Project Award. The Post receiving the Fred C. Hall Award receives a commemorative plaque and a $1000 community service grant. The Post Commander and his or her guest receive round-trip airfare, accommodations and per diem to attend the VFW National Convention to accept the award.” Thank you, Bob Barquist, Community Activities Chair, Dept. of NV 2015-16
ENTRY FORM FOR OUTSTANDING POST SPECIAL PROJECT